CLASSROOM POLICIES AND INFORMATION

Booking the Classrooms:
All classes and events must be officially booked into the rooms.  Academic courses and course related events are booked through the University Registrar by your departmental schedule-of-classes coordinator.  Other departmental, club, or outside events should be booked through Scheduling & Conference Services (824-5252).

A/V Equipment:
See Classrooms & Lecture Halls or Classroom Info & Pictures for a full list of equipment in each room.  For online instructions or reference guides, view our powerpoint presentation or the printable quick start guides located on each classroom page.

Additional equipment may be delivered to any room for a fee by submitting an Equipment Rental Request Form, but CTS will not deliver duplicate equipment.  For equipment policy, rental rates, and equipment options, visit Equipment Rental.

Please note: SmartTrailers do not contain the same equipment as SmartClassrooms.  Trailer users can supply their own equipment or request CTS to deliver a computer and/or video deck to these rooms.

SmartClassroom Computers:
All SmartClassroom computers require a user to log in with a valid UCInetID and password.  If you are new to campus, you must activate your UCInetID before using the classroom computer, or have someone log in for you.

Each computer contains a CD/DVD-ROM drive and has multiple USB ports to accommodate user supplied external drives or presentation devices.  The computers are always connected to the internet and contain a standard set of software similar to what exists in all OIT computer labs, including a new OIT audio/screen capture service called UCI Replay.

For a full list of software, visit: www.oit.uci.edu/computing/smartclass/index.html
For info on UCI Replay, visit: http://replay.oit.uci.edu/About_UCI_Replay/

Special software can be requested on the classroom PCs by contacting OIT at 824-2222 or emailing oit@uci.edu. To provide adequate lead time for testing/installation, instructors should notify OIT of all software needs at the time of reservation. Software installation lead time of two weeks is strongly recommended.  OIT will install only software that has a proper and valid license.

Laptop Connections:
If a hardwired or wireless network connection is needed for a laptop, the laptop’s MAC (Media Access Control) address must be registered with OIT, and it must be set to connect to the internet automatically via DHCP.  For more information on setting up a laptop for network connections in the classroom, please call OIT at 824-2222 or visit: www.oit.uci.edu/mobile/

Laptop audio and video cables are located in each SmartClassroom lectern.  The audio cable ends in a standard 1/8” mini connector, and the video cable is a standard, male 15-pin VGA cable.  It is the responsibility of the laptop user to obtain and use the proper adapters in the case a laptop does not have these standard connections built in.

SmartTrailers contain a wall-plate with a network jack, female 1/8” mini, and female VGA connector.  Please note that cables for connecting to the wall-plate must be provided BY THE USER, except when CTS has been requested to deliver equipment.

Room Usage Fees:
Regularly scheduled class meetings during the academic quarter have access to SmartClassrooms and SmartTrailers free of charge.  This policy also includes additional meetings outside of regularly scheduled class time for course review, film screenings, etc., provided the event is directly related to a valid course code.

Departmental or club events (not relating to a class) are charged for the use of installed SmartClassroom equipment at a rate of $30/hr (or portion thereof) up to a maximum of $150/day.  SmartTrailer equipment can be used for events at a rate of $15/hr (or portion thereof) up to a maximum of $75/day.  A $25 late fee will be assessed for each new reservation or change to an existing reservation requiring keycard or equipment activation with less than 3 business days notice.

Room and Equipment Access:
The SmartClassrooms are unlocked for all classes and events occurring Monday through Friday between 8am and 10pm, but are locked nights, weekends, and holidays.  Keycards must be picked up from CTS by 4pm on Friday for weekend access, and are due back within 3 business days of the reservation’s final date, else there will be a $25 late/lost keycard fee per card.

CTS has the ability to enable or disable the control panel in each SmartClassroom or SmartTrailer.  For all classes and class-related events, the panel will be enabled automatically.  For departmental or club events, it will be disabled unless equipment use was specified when the room was booked.

Room Assistance:
On-call assistance for both classes and events is available 7:30am-8pm Monday-Thursday, 7:30am-6pm Friday, and 9am-2pm Saturday by calling CTS at 824-8833 (x48833 from on-campus phones), or emailing us at smartclassrooms@uci.edu.  If there is a problem, we will be able to walk you through it over the phone or send a technician to the room to assist you. Additionally, there are quick start equipment guides located on each lectern.

Classroom Orientations:
Room users are strongly encouraged to attend one of CTS’s classroom orientations prior to use of the audio/visual resources in the room.  Orientations are regularly held at the start of each quarter, with dates and times published on our home page.  Additionally, room users can schedule private orientations or consultation sessions at any time by contacting us at 824-8833 or emailing us at smartclassrooms@uci.edu.