Quickstart guide for classroom technology

Recording / streaming

This is a basic guide to help instructors record and/or stream live from supported campus classrooms.

Lectern & computer

We recommend using the lectern computer if you have any remote students who will be attending class via Zoom or if you need to record or live stream while using classroom equipment such as the document camera.

If you prefer to use your own laptop or other device, but still need to use the document camera, then we recommend launching a Zoom meeting on the lectern computer and then joining the meeting from your other device. This will allow you to share your device’s screen through Zoom while retaining access to the peripheral equipment (microphones, document camera, web camera) connected to the PC.

To get started using the lectern PC:

  1. Use the touchscreen panel to turn on the system and adjust the volume as-needed
  2. Select ‘PC’ as the projector source
  3. Login to the PC with your UCInetID and password

Large control panel

Turn on the control panel at the lectern to start the projector
Select PC as your source

Small control panel with physical buttons

Zoom

Zoom is our recommended solution for live streaming class sessions for remote attendees.

  1. Open Zoom on the desktop, select Sign in with SSO, enter “uci” (without quotes) and press Next to sign in with your UCInetID.
    Zoom app icon as it appears on lectern PC desktops
  2. Join with Computer Audio, and test the speaker and microphone.

    • Audio > Mic
      If you’re using a wireless lapel or handset microphone provided in the classroom, select Line-In. Otherwise, choose C-Media USB or USB PnP Sound Device or Same as System. When you speak, you should see a green bar on the microphone icon.
    • Audio > Speaker
      Set to “Speakers/Headphones” or “Extron” or “Same as System.”
    • Video > Camera
      Set to “Live Streamer Cam 313.”
  3. Share Screen
    Share the computer screen or virtual whiteboard.

    Zoom 'Share Screen' button as it appears during a meeting in which one has permissions to use that feature

YuJa

YuJa is recommended for recording lectures or other class sessions unless you have live, remote attendees. For live-streaming to remote attendees, we recommend Zoom and if you are already running Zoom, you can use Zoom’s built-in recording.

Instructors teaching in the larger lecture halls may request scheduled YuJa recording. YuJa is installed on classroom PCs for manual recording and the software is also available to download and install on other devices (e.g. personal laptops).

  1. Open YuJa on the desktop, select Single Sign On, and UC Irvine.


  2. By default, the computer screen and audio will be captured.
    • For audio, toggle on if needed. If you’re using a wireless lapel or handset microphone provided in the classroom, select Line-In. Otherwise, choose C-Media USB or USB PnP Sound Device or Same as System.
    • For video, toggle on the webcam, if needed

      • DO NOT select the document camera within this setting; once recording/live streaming has begun, see the document camera instructions below.
  3. Make a short test recording to verify everything works as expected.

Microphones

Every general assignment classroom is equipped with at least one option for in-room amplification and recording. Details are available on each classroom’s information page.

Instructors may also request personal microphones.

Document camera

Instructors can use document cameras to capture live, high quality footage of handwritten notes or demonstrations with physical objects.

  1. While in the Zoom Meeting, click Share Screen and select the Advanced tab
  2. Select Content from 2nd Camera and click Share

YuJa recording or live streaming.

There are several different models of document cameras in different classroom and the appropriate software is installed on the lectern PC depending on the document camera model.

  1. Open either the IM+C (recommended), ImageMate, or ELMO Interactive Toolbox app on the PC desktop (one or more may be available depending on the classroom)

    Elmo Interactive Toolbox icon
    ImageMate+C app icon
  2. If you’re using ELMO Interactive ToolBox or ImageMate:
    1. To go back to the desktop to show another application, click the PC Operation button
    2. Take a few minutes to explore the Elmo Software before starting
  3. If you’re using the IM+C application:
    1. The camera feed should open in a web browser window or tab; you can resize and reposition that window as-needed

Showing content from another device (e.g. laptop)

If you want to use a device other than the lectern computer, we still recommend that you use the lectern computer to host the meeting. Then, join the meeting from the other device without logging in (Zoom allows you to be logged in on one device of each type – PC, tablet, and phone – at a time. If you are signed in on both the lectern PC and a second laptop, the first device will be logged out automatically).

  • Once your Zoom meeting is running on the lectern PC, open the Zoom on the other device you’d like to use and select Join Meeting. Enter the meeting ID (to find the meeting ID, click the green shield in the upper-left of the Zoom meeting). Enter the passcode, if applicable, and you should then join the meeting. 
  • On the lectern computer, open the Zoom Participants list and find the name used for yourself logged in from the second device, click More, and select Make co-host. This way, you’ll have the ability to share your screen on your second device as well.

Digital alternatives to handwriting on whiteboards, chalkboards

If an instructor needs to record and/or stream their class for remote participants, capturing handwritten notes (e.g. those that would generally be made on a whiteboard or chalkboard) can be a challenge. There are several potential options for handwritten notes that can be captured in recordings and/or streaming session (e.g. Zoom meetings) depending on the instructor’s needs and the classroom in which they are teaching.

Wacom tablet

Some larger classrooms and lecture halls are equipped with Wacom tablets, which you can typically find on the lectern or in a drawer (where it may be locked while classes are not in session). Press the power button to turn on the tablet and it will automatically mirror the lectern PC screen. There is a stylus attached to the tablet, which you can use to hand write on the tablet in any application that supports drawing. In Powerpoint, for example, you might open the built-in drawing tool and use the Wacom tablet and stylus to write on any of your powerpoint slides (for instructions on opening the drawing tool while presenting, see: https://support.microsoft.com/en-us/office/draw-on-slides-during-a-presentation-80a78a11-cb5d-4dfc-a1ad-a26e877da770)


Other options for using the Wacom tablet include opening the Paint application or opening a PDF and annotating over that PDF. 


Document camera

The document camera may be a good option for those who prefer pen & paper, whiteboard, or a chalkboard. Either place paper (or another writing surface) under the document camera, or angle the camera to capture a section of the whiteboard. For more detailed instructions, see the document camera section above.

iPad or Windows tablet

An iPad or tablet can be connected using Zoom (see “Sharing content from another device” above).

Some classrooms have a further wireless presentation option, Mersive Solstice, which can similarly be useful for digital annotation and handwriting with supported devices. See wireless presentation options.